[Faculty] Engineering Buildings Access Guidelines for Non-Critical Personnel during COVID-19 Pandemic

[Eugene Olevsky]

Dear Colleagues,



As a follow-up to the Provost’s recent message regarding Building Access
Guidelines for Non-Critical Personnel during COVID-19 Pandemic (please see
below), I am writing to explain the process for gaining temporary building
access in the College of Engineering.



If you need access to your office, lab, or other space, please e-mail
me at *eolevsky at sdsu.edu
<eolevsky at sdsu.edu>*, being sure to copy Marcie Morihiro (*mmorihiro at sdsu.edu
<mmorihiro at sdsu.edu>*) and Amy Jensen (*ajensen at sdsu.edu <ajensen at sdsu.edu>*).
The e-mail subject line should indicate whether you need emergency or
non-emergency access. Briefly describe the basis for your request, when you
require access, and for how long.



If your request is approved, I will work with the appropriate facilities
manager to secure access. Emergency requests will be handled as rapidly as
possible. Access for non-emergency access will be granted within one
business day of approval of the request.



Thank you for your cooperation.



Best regards,

Eugene


Eugene A. Olevsky, Ph.D.; FASME; FACerS; FASM
Dean and Distinguished Professor
College of Engineering
San Diego State University
5500 Campanile Drive
San Diego, CA 92182-1323
Office: (619)-594-6061
E-mail: eolevsky at sdsu.edu <eolevsky at mail.sdsu.edu>

---------- Forwarded message ---------
From: SDSU Provost Salvador Hector Ochoa, Stephen C. Welter Vice President
of Research, and Michele Goetz, AVP and Executive Director of the SDSU
Research Foundation <provost at sdsu.edu>
Date: Mon, Apr 6, 2020 at 5:30 PM
Subject: Building Access Guidelines for Non-Critical Personnel during
COVID-19 Pandemic
To: <eolevsky at sdsu.edu>


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[image: San Diego State University]





Dear SDSU and SDSU Imperial Valley Faculty and Staff,

San Diego State University faculty and staff who are teleworking may need
temporary access to their workspaces. In some cases, the need may be urgent
(for instance, to re-start laboratory equipment after a power failure). In
other cases, the need may be important but not urgent (for example, to
retrieve documents from an office). These guidelines apply both to SDSU and
SDSU Research Foundation facilities beginning Wednesday, April 8, at 8 a.m.

*Urgent Situations, Access Needed within 24 Hours*

Should a faculty or staff member have an urgent need to access a building
or facility, they should contact the dean or other designee of their unit.
For non-academic units or auxiliary staff, the request should be made
through the vice president of the non-academic unit, or the executive
director of the respective auxiliary.

If the dean, vice presidents for non-academic units, auxiliary executive
director or designee agrees that the situation is urgent, arrangements will
be made for someone to meet the requesting faculty or staff member on
campus and provide building access for long enough to address the urgent
situation. *Deans, vice presidents for non-academic units, auxiliary
executive directors and designees will have a list of contact information,
including telephone numbers, for people who have continuous access to SDSU
and SDSU Research Foundation buildings and facilities.*

*Non-urgent Situations, Addressing Needs Can Wait at Least 24 Hours*

The faculty or staff member should notify their dean, vice presidents for
non-academic units, executive director for auxiliaries or designee. If that
access is warranted, they will contact the faculty or staff member within
one (1) business day with instructions for gaining building access. *The
mechanism for access (such as temporary keycard access during a set meeting
time) will be determined by the dean, vice president, or designee in
consultation with the appropriate facilities manager.*

*Expectations Regarding Access*

Faculty and staff are expected to spend as little time as possible in the
building to which they have been granted temporary access. Deans, vice
presidents, executive directors and designees may deny access if they deem
it is not warranted.

The respective deans, vice presidents, executive directors or designees
will provide additional details for specific workflow and contacts for
their college or division by the end of the day tomorrow, Tuesday, April 7,
2020.

Thank you for your understanding and observance of these needed guidelines,
which are put into place to help ensure the safety and well-being of our
campus community, and the protection of our campus facilities.

*Salvador Hector Ochoa*
SDSU Provost and Senior Vice President for Academic Affairs

*Stephen C. Welter*
Vice President of Research and Graduate Dean

*Michele Goetz*
Associate Vice President and Executive Director of the SDSU Research
Foundation


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San Diego State University
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