[Faculty] FW: Important: Year-end Deadlines

[Arlene Gibson]

From: Debbie Brighton [mailto:dbrighton at foundation.sdsu.edu] 
Sent: Monday, May 19, 2014 12:48 PM
To: Arlene Gibson
Subject: Important: Year-end Deadlines

 

 

May 19, 2014


SDSU Research Foundation will be closing its fiscal year on Friday, July 11,
2014. The following deadlines apply this year. 

Please make note of the deadlines that relate to your projects. To ensure
adequate processing time, please have all paperwork to your administrator at
least 24 hours prior to the deadline.

Please note: There will be no check runs on July 11th and July 14th. 

 

Purchase Requisitions:

SDSU Copy Center and Reprographics Services                    Monday, June
2

All Others
Friday, June 13

All purchase requisitions that need to be encumbered in the current fiscal
year must be received in Purchasing by Friday, June 13. Note: if goods are
received or services are rendered after June 30, the invoice will be paid
from FY 2014-15 funds. Processing will continue for both FY 2013-14 and FY
2014-15, but priority will be given to FY 2013-2014 requisitions. Most
requests received after June 13 will be encumbered in FY 2014-15.

 

Accounts Receivable Setups for Services Performed in FY 2013-14
Friday, June 27

All billings for services performed in FY 2013-14 must be received in
Finance and Accounting by             Friday, June 27 

 

Payment Requests to Individuals and Vendors
Friday, June 20

This includes requests for travel and miscellaneous advances, scholarships,
travel and mileage, stipends, miscellaneous reimbursements, vendor invoices,
independent contractor payments, and one-time payments. All payment requests
to be processed for the final check run of the year, Monday, June 30, must
be received in Accounts Payable by Friday, June 20. 

 

Time Entry
Tuesday, July 1

All time entries, including exception reporting, for June 16 through June 30
must be posted in EmpCenter by Tuesday, July 1.

Cash Receipts
Monday, June 30 Noon

All cash and checks for deposit must be delivered to the research foundation
by Monday, June 30 at 12:00 p.m. to be recorded as current year activity.

Submission of Year-end Journal Vouchers
Wednesday. July 9

Procurement Card:

Electronic Statements available in Access Online
Monday, June 30

Deadline for Cardholder review and approval
Thursday, July 3

Deadline for Approving Manager final review and approval
Monday, July 7 Noon 

 

Because of the way Independence Day and the weekends fall this year, the
deadlines for PCard review and approval are extremely tight. Your particular
attention to these dates would be appreciated.

 

PI Profile will remain available throughout the July 12-13 weekend with the
exception of a few brief 30-45 minute time periods. PI Profile data will be
"live" until approximately 12:00 PM on Thursday, July 10th. Data will be
available again on July 11th, but only as a "snapshot" of the July 11th
data. As soon as the roll processes are complete on July 15th, PI Profile
will go back on-line as "live." The June 30 month end reports will then be
available.


If you have any questions about this schedule or anticipate a problem
meeting any of these deadlines, please contact your administrator as soon as
possible.

 


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