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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Debbie Brighton [mailto:dbrighton@foundation.sdsu.edu] <br><b>Sent:</b> Monday, May 19, 2014 12:48 PM<br><b>To:</b> Arlene Gibson<br><b>Subject:</b> Important: Year-end Deadlines<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>May 19, 2014<o:p></o:p></span></p><p class=MsoNormal style='margin-bottom:6.0pt'><span style='color:black'><br></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>SDSU Research Foundation will be closing its fiscal year on <b>Friday, July 11, 2014</b>. The following deadlines apply this year. <o:p></o:p></span></p><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Please make note of the deadlines that relate to your projects. <b>To ensure adequate processing time, please</b> <b>have all paperwork to your administrator at least 24 hours prior to the deadline.</b><o:p></o:p></span></p><p class=MsoNormalCxSpMiddle style='mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;mso-add-space:auto'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Please note: There will be no check runs on July 11th and July 14th.</span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'> <o:p></o:p></span></p><p class=MsoNormalCxSpMiddle style='mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in;mso-add-space:auto'><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Purchase Requisitions:<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>SDSU Copy Center and Reprographics Services </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Monday, June 2<o:p></o:p></span></b></p><p class=MsoNormal style='margin-bottom:6.0pt'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>All Others </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Friday, June 13<o:p></o:p></span></b></p><p class=MsoNormalCxSpMiddle style='mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in;mso-add-space:auto'><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>All purchase requisitions that need to be encumbered in the current fiscal year must be received in Purchasing by <b>Friday, June 13</b>. Note: if goods are received or services are rendered after June 30, the invoice will be paid from FY 2014-15 funds. Processing will continue for both FY 2013-14 and FY 2014-15, but priority will be given to FY 2013-2014 requisitions. Most requests received after June 13 will be encumbered in FY 2014-15.<o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Accounts Receivable Setups for Services Performed in FY 2013-14 </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Friday, June 27<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>All billings for services performed in FY 2013-14 must be received in Finance and Accounting by </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Friday, June 27 <o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></b></p><p class=MsoNormal style='margin-bottom:6.0pt'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Payment Requests to Individuals and Vendors </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Friday, June 20<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>This includes requests for travel and miscellaneous advances, scholarships, travel and mileage, stipends, miscellaneous reimbursements, vendor invoices, independent contractor payments, and one-time payments. All payment requests to be processed for the final check run of the year, Monday, June 30, must be received in Accounts Payable by <b>Friday, June 20</b>. <o:p></o:p></span></p><p class=MsoNormal style='margin-bottom:6.0pt'><b><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></b></p><p class=MsoNormal style='margin-bottom:6.0pt'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Time Entry</span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Tuesday, July 1<o:p></o:p></span></b></p><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>All time entries, including exception reporting, for June 16 through June 30 must be posted in EmpCenter by Tuesday, July 1.<o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Cash Receipts </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Monday, June 30</span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Noon<o:p></o:p></span></b></p><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>All cash and checks for deposit must be delivered to the research foundation by Monday, June 30 at 12:00 p.m. to be recorded as current year activity.<o:p></o:p></span></p><p class=MsoNormal style='margin-bottom:12.0pt'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Submission of Year-end Journal Vouchers</span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'> </span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Wednesday. July 9<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Procurement Card:<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Electronic Statements available in Access Online </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Monday, June 30<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Deadline for Cardholder review and approval </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Thursday, July 3<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Deadline for Approving Manager final review and approval </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'> </span></b><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Monday, July 7 Noon <o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Because of the way Independence Day and the weekends fall this year, the deadlines for PCard review and approval are extremely tight. Your particular attention to these dates would be appreciated.<o:p></o:p></span></p><p class=MsoNormal><span style='color:black'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>PI Profile</span></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'> will remain available throughout the July 12-13 weekend with the exception of a few brief 30-45 minute time periods. PI Profile data will be "live" until approximately 12:00 PM on Thursday, July 10th. Data will be available again on July 11<sup>th</sup>, but only as a "snapshot" of the July 11<sup>th</sup> data. As soon as the roll processes are complete on July 15<sup>th</sup>, PI Profile will go back on-line as "live." The June 30 month end reports will then be available.</span><span style='font-size:10.0pt;color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:black'><br></span><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>If you have any questions about this schedule or anticipate a problem meeting any of these deadlines, please contact your administrator as soon as possible.</span><span style='color:black'><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div><br />--
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