[Faculty] College Policy for Voting by Email

[Sunil Kumar]

Monte,
Besides the issue raised by Khaled, I wonder what is the rush to put this
policy to vote when the faculty has been given almost no time to deliberate
on it with their colleagues. I suggest that it be tabled tomorrow and let
the appropriate committee discuss it and then present to faculty.
Sunil

On Aug 21, 2016 7:43 PM, "Prof. K. Morsi ." <kmorsi at mail.sdsu.edu> wrote:

> I am very concerned that our Constitution and By-Laws Committee has been
> left out of this process. Kindly note that it has been a long-standing
> policy that our committee reviews and discusses any motion to amend our
> policy file, and report our recommendations to the COE faculty at large.
> This is critical in making sure we do not make anything Law without proper
> vetting. Law/Policy making cannot be rushed, it will stick with us for
> years to come and we will be "bound" by it.
>
> If we do not follow due process, then today it is voting by email (for
> which the current proposed wording needs to be discussed and explained, to
> fully understand its implications) tomorrow it can be an even more serious
> issue.
>
> In summary, by-passing the College Constitutional and By-Laws Committee is
> not in our best interest as a College.
>
> Respectfully,
>
> Khaled
>
> K. Morsi, D.Phil (Oxon.)
> Professor & Director
> Advanced Materials Processing Laboratory (AMPL)
> Department of Mechanical Engineering
> San Diego State University
> Campanile Drive
> San Diego, CA 92182
> Tel: 619 594 2903
> Fax: 619 594 3599
> Website: http://eon.sdsu.edu/~morsi
>
>
> On Sun, Aug 21, 2016 at 6:39 PM, Subrata (Sooby) Bhattacharjee <
> prof.bhattacharjee at gmail.com> wrote:
>
>> Hi Monte,
>>
>> The electronic consent should be sent to an address such as
>> secretary at engineering.sdsu.edu, not anyone's personal inbox in my
>> opinion. There may be even better ways. You may talk to Chris to find out
>> if there are better options for e-voting.
>>
>>
>>
>> Thanks,
>>
>> Sooby
>>
>> Subrata (Sooby) Bhattacharjee, Ph.D., ASME Fellow
>> Professor, Mechanical Engineering Department
>> Affiliated Professor, Computer Science Department
>> San Diego State University
>>
>> prof.bhattacharjee at gmail.com
>> Tel: (619)-594-6080; Fax: (619)-594-3599; Office: E323-K; Lab: E-331
>>
>> Thermodynamics Courseware: http://www.thermofluids.net
>> Research Website: http://flame.sdsu.edu <http://mechanical.sdsu.edu>
>>
>>
>>
>> On Sat, Aug 20, 2016 at 9:33 PM, Subrata (Sooby) Bhattacharjee <
>> prof.bhattacharjee at gmail.com> wrote:
>>
>>>
>>>
>>> As the College secretary, I am forwarding this message that I received
>>> from the dean at his request.
>>>
>>> Thanks
>>>
>>> Sooby
>>>
>>> Dear Colleagues:
>>>
>>>
>>> We need to amend the CoE Policy to include a voting policy by email. Any
>>> such motion should be distributed to faculty at least five working days
>>> prior to the meeting unless the rule is waived by two-thirds of those
>>> present and voting.
>>>
>>> Here is the first draft of an amendment to the CoE Bylaws, Section B-3
>>> Voting (the text in red font is new):
>>>
>>> *"B-3 Voting*
>>>
>>> *Normally, Robert’s Rules of Order shall govern the voting procedure.
>>> However, in the event a motion for a secret ballot vote is made and
>>> seconded, the chair shall conduct a secret ballot vote.*
>>>
>>> *1.** Voting b**y Email*
>>>
>>>
>>>
>>> *1.1  Faculty Assembly actions may be taken by written consent when
>>> two-thirds of the electorate of the Assembly have indicated they are in
>>> favor of the action and will be available to sign and return a written
>>> consent.1.2  The following factors will be considered by t**he Dean*
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> * before determining whether to ask for an action by written consent:
>>> (a) Whether the action is a routine action, e.g., approval of the minutes.
>>> (b) Whether the decision would be better made after further discussion.
>>> (c) How soon a decision is required.1.3  If after considering the above
>>> factors, the Dean determines it would be best to take the action by
>>> two-thirds majority written consent, the Dean may have the Secretary draft
>>> the proposed action and email it to Faculty Assembly.1.4  Each faculty
>>> shall electronically sign and submit the written consent to the Secretary
>>> by email within 24 hours unless another deadline is provided in the
>>> email.1.5  Upon the Secretary's receipt and verification of all written
>>> consents approving the action, the action is duly approved. The Secretary
>>> will confirm whether the action has passed or failed by email to all
>>> faculty and will record the ratification in the minutes of the next faculty
>>> meeting."*
>>>
>>> At our Retreat on Monday, before bringing this motion to the floor, I
>>> will be seeking your approval for waiving the 5-day rule.
>>>
>>> Thanks,
>>>
>>>
>>> Monte
>>>
>>>
>>
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>>
>
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