<p dir="ltr">Monte,<br>
Besides the issue raised by Khaled, I wonder what is the rush to put this policy to vote when the faculty has been given almost no time to deliberate on it with their colleagues. I suggest that it be tabled tomorrow and let the appropriate committee discuss it and then present to faculty. <br>
Sunil </p>
<div class="gmail_extra"><br><div class="gmail_quote">On Aug 21, 2016 7:43 PM, "Prof. K. Morsi ." <<a href="mailto:kmorsi@mail.sdsu.edu">kmorsi@mail.sdsu.edu</a>> wrote:<br type="attribution"><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div>I am very concerned that our Constitution and By-Laws Committee has been left out of this process. Kindly note that it has been a long-standing policy that our committee reviews and discusses any motion to amend our policy file, and report our recommendations to the COE faculty at large. This is critical in making sure we do not make anything Law without proper vetting. Law/Policy making cannot be rushed, it will stick with us for years to come and we will be "bound" by it.<br></div><div><br></div><div>If we do not follow due process, then today it is voting by email (for which the current proposed wording needs to be discussed and explained, to fully understand its implications) tomorrow it can be an even more serious issue. </div><div><br></div><div>In summary, by-passing the College Constitutional and By-Laws Committee is not in our best interest as a College.</div><div><br></div><div>Respectfully,</div><div><br></div><div>Khaled</div><div><div><br></div></div><div class="gmail_extra"><div><div data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div><div><div><div><div><div><div>K. Morsi, D.Phil (Oxon.)<br></div>Professor & Director<br></div><div>Advanced Materials Processing Laboratory (AMPL)</div>Department of Mechanical Engineering<br></div>San Diego State University<br></div>Campanile Drive<br></div>San Diego, CA 92182<br></div>Tel: <a href="tel:619%20594%202903" value="+16195942903" target="_blank">619 594 2903</a><br></div>Fax: <a href="tel:619%20594%203599" value="+16195943599" target="_blank">619 594 3599</a></div>Website: <a href="http://eon.sdsu.edu/~morsi" target="_blank">http://eon.sdsu.edu/~morsi</a><br><br></div></div></div></div></div></div></div>
<br><div class="gmail_quote">On Sun, Aug 21, 2016 at 6:39 PM, Subrata (Sooby) Bhattacharjee <span dir="ltr"><<a href="mailto:prof.bhattacharjee@gmail.com" target="_blank">prof.bhattacharjee@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Hi Monte,<div><br></div><div>The electronic consent should be sent to an address such as <a href="mailto:secretary@engineering.sdsu.edu" target="_blank">secretary@engineering.sdsu.edu</a><wbr>, not anyone's personal inbox in my opinion. There may be even better ways. You may talk to Chris to find out if there are better options for e-voting.</div><div><br></div><div><br></div></div><div class="gmail_extra"><br clear="all"><div><div data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div>Thanks,</div><div><br></div><div>Sooby</div><div><br></div>Subrata (Sooby) Bhattacharjee, Ph.D., ASME Fellow<br>Professor, Mechanical Engineering Department<br>Affiliated Professor, Computer Science Department<br>San Diego State University<br><div><br></div><div><a href="mailto:prof.bhattacharjee@gmail.com" target="_blank">prof.bhattacharjee@gmail.com</a></div><div>Tel: <a href="tel:%28619%29-594-6080" value="+16195946080" target="_blank">(619)-594-6080</a>; Fax: <a href="tel:%28619%29-594-3599" value="+16195943599" target="_blank">(619)-594-3599</a>; Office: E323-K; Lab: E-331<br><br>Thermodynamics Courseware: <a href="http://www.thermofluids.net" target="_blank">http://www.thermofluids.net</a><div>Research Website: <a href="http://mechanical.sdsu.edu" target="_blank">http://flame.sdsu.edu</a><br><div><br></div><div><br></div></div></div></div></div></div></div></div>
<br><div class="gmail_quote">On Sat, Aug 20, 2016 at 9:33 PM, Subrata (Sooby) Bhattacharjee <span dir="ltr"><<a href="mailto:prof.bhattacharjee@gmail.com" target="_blank">prof.bhattacharjee@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div data-smartmail="gmail_signature" style="font-size:12.8px"><div><br></div><div><br></div><div>As the College secretary, I am forwarding this message that I received from the dean at his request.</div><div><br></div><div>Thanks</div><div><br></div><div>Sooby</div><div><br></div><div><span style="font-size:12.8px">Dear Colleagues:</span><br></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px"><br></span></div><div>We need to amend the CoE Policy to include a voting policy by email. Any such motion should be distributed to faculty at least five working days prior to the meeting unless the rule is waived by two-thirds of those present and voting. </div><div><br></div><div>Here is the first draft of an amendment to the CoE Bylaws, Section B-3 Voting (the text in red font is new): </div><div><br></div><b>"B-3 Voting</b></div><div data-smartmail="gmail_signature" style="font-size:12.8px"><b><br>Normally, Robert’s Rules of Order shall govern the voting procedure. However, in the event a motion for a secret ballot vote is made and seconded, the chair shall conduct a secret ballot vote.</b></div><div data-smartmail="gmail_signature" style="font-size:12.8px"><b><br></b></div><div data-smartmail="gmail_signature" style="font-size:12.8px"><font color="#ff0000"><b>1.</b><u> <b>Voting b</b></u><u><b>y Email</b></u></font></div><div data-smartmail="gmail_signature" style="font-size:12.8px"><b><br><font color="#ff0000">1.1 Faculty Assembly actions may be taken by written consent when two-thirds of the electorate of the Assembly have indicated they are in favor of the action and will be available to sign and return a written consent.</font><br><br><font color="#ff0000">1.2 The following factors will be considered by t</font></b><b><font color="#ff0000">he Dean</font></b><b><font color="#ff0000"> before determining whether to ask for an action by written consent:</font><br><br><font color="#ff0000"> (a) Whether the action is a routine action, e.g., approval of the minutes.</font><br><br><font color="#ff0000"> (b) Whether the decision would be better made after further discussion.</font><br><br><font color="#ff0000"> (c) How soon a decision is required.</font><br><br><font color="#ff0000">1.3 If after considering the above factors, the Dean determines it would be best to take the action by two-thirds majority written consent, the Dean may have the Secretary draft the proposed action and email it to Faculty Assembly.</font><br><br><font color="#ff0000">1.4 Each faculty shall electronically sign and submit the written consent to the Secretary by email <span><span>within 24 hours</span></span> unless another deadline is provided in the email.</font><br><br><font color="#ff0000">1.5 Upon the Secretary's receipt and verification of all written consents approving the action, the action is duly approved. The Secretary will confirm whether the action has passed or failed by email to all faculty and will record the ratification in the minutes of the next faculty meeting."</font></b></div><div data-smartmail="gmail_signature" style="font-size:12.8px"><b><font color="#ff0000"><br></font></b></div><span style="font-size:12.8px">At our Retreat </span><span style="font-size:12.8px"><span>on Monday</span></span><span style="font-size:12.8px">, before bringing this motion to the floor, I will be seeking your approval for waiving the 5-day rule.</span><div data-smartmail="gmail_signature" style="font-size:12.8px"></div><div style="font-size:12.8px"><br></div><div style="font-size:12.8px">Thanks,</div><div style="font-size:12.8px"><br></div><div><div data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><br></div><div>Monte</div><div><br></div></div></div></div></div></div>
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