[Faculty] Driving on University Business: FY 2009-2010 Forms

[Carly House]

To College Faculty and Staff

 

This email is to remind you of the University's requirements, should you
drive on university business.   Following these procedures will help ensure
that you are not exposed to unnecessary liability when driving on university
business.

 

Please first take a look at the attached "Travel Procedures" 2-page document
in which I have tried to abbreviate the University's Travel Requirements
into a document that is easy to read and understand.  The university's
complete Travel Manual can be found at:
http://bfa.sdsu.edu/ap/travelmanual/travelmanual.htm

 

If you drive a vehicle (yours or the university's) on any university
business you must complete the following:

 

1.  T2 form completed for the specific trip OR a blanket T2 for the entire
fiscal year for travel within San Diego County

2.  Defensive Driver Training 

 

Additionally, if you use your own private vehicle, you must complete:

 

3.  Form 261, Authorization to Use Privately owned Vehicle on State
Business.

 

 

PLEASE COMPLETE THE ITEMS BELOW THAT PERTAIN TO YOU:

 

Two forms are completed each year, usually the beginning of the new fiscal
year (July 1). My reminder is late this year, so please read and respond
promptly.   

 

1.  Blanket T2:  If you expect to make trips within San Diego County (either
frequently or infrequently) you can avoid the requirement that you complete
a T2 for each trip by completing a "blanket" T2 which will cover all of your
travel within SD Cty. all year (this is a once a year thing).  A template of
that form is attached.  Please note:  this includes driving the
college-owned van just around campus!  

 

With a blanket T2 on file, you can be reimbursed for monthly mileage for
trips using your own vehicle on the Report of Monthly Mileage form:
http://bfa.sdsu.edu/ap/pdf/mileexpense02.xls  Please see my Travel Policy
Summary, attached, for details.  

 

2.  Form 261 Authorization to use Privately-Owned Vehicle on Sate Business:
If you think there is any chance you will drive your own vehicle on
university business in the next year please complete and return the form
which is found at:  http://www.documents.dgs.ca.gov/osp/pdf/std261.pdf

 

3.  Defensive Driver Certificate:  Public Safety offers Defensive Driving
classes.  General information on the Defensive Driving Class requirement can
be found on the SDSU Police Department's website.  The Fall 2009 Defensive
Driving class schedule is not yet posted, please continue to check
http://www.dps.sdsu.edu/ for an updated schedule, or to complete the proper
paperwork to waive this class.

 

If you have these few items up to date and in order, you will be in a much
better position should you have an accident or other driving-related
incident.

 

 

If they pertain to you, please complete and send the above-mentioned forms
to me ASAP and feel free to call with any questions.  

 

Thanks!

 

Carly

 

Carly M. House '08

Administrative & Development Coordinator

College of Engineering

San Diego State University

5500 Campanile Drive

San Diego, CA 92182

phone: 619.594.0605

 

 

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