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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>To
College Faculty and Staff<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>This
email is to remind you of the University’s requirements, should you drive
on university business. <i>Following these procedures will help
ensure that you are not exposed to unnecessary liability when driving on
university business.</i><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Please
first take a look at the attached “Travel Procedures” 2-page
document in which I have tried to abbreviate the University’s Travel
Requirements into a document that is easy to read and understand. The
university’s complete Travel Manual can be found at: <a
href="http://bfa.sdsu.edu/ap/travelmanual/travelmanual.htm">http://bfa.sdsu.edu/ap/travelmanual/travelmanual.htm</a><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>If
you drive a vehicle (yours or the university’s) on any university
business you must complete the following:<o:p></o:p></span></u></b></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>1.
T2 form completed for the specific trip <b><u>OR</u></b> a blanket T2 for the
entire fiscal year for travel within San Diego County<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>2.
Defensive Driver Training <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Additionally,
if you use your own private vehicle, you must complete:<o:p></o:p></span></u></b></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>3.
Form 261, Authorization to Use Privately owned Vehicle on State Business.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>PLEASE
COMPLETE THE ITEMS BELOW THAT PERTAIN TO YOU:<o:p></o:p></span></u></b></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p><span style='text-decoration:none'> </span></o:p></span></u></b></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Two
forms are completed each year, usually the beginning of the new fiscal year
(July 1). My reminder is late this year, so please read and respond promptly. <i>
<o:p></o:p></i></span></p>
<p class=MsoNormal><b><i><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></i></b></p>
<p class=MsoNormal><b><i><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>1.
Blanket T2:</span></u></i></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>
If you expect to make trips within San Diego County (either frequently or
infrequently) you can avoid the requirement that you complete a T2 for each
trip by completing a “blanket” T2 which will cover all of your
travel <i><u>within SD Cty</u></i>. all year (this is a once a year
thing). A template of that form is attached. Please note: <i> this</i>
<i>includes driving the college-owned van just around campus!</i> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>With
a blanket T2 on file, you can be reimbursed for monthly mileage for trips using
your own vehicle on the Report of Monthly Mileage form: <a
href="http://bfa.sdsu.edu/ap/pdf/mileexpense02.xls">http://bfa.sdsu.edu/ap/pdf/mileexpense02.xls</a>
Please see my Travel Policy Summary, attached, for details. <o:p></o:p></span></p>
<p class=MsoNormal><b><i><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></i></b></p>
<p class=MsoNormal><b><i><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'>2. </span></u></i></b><b><i><u><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'>Form 261 Authorization to use Privately-Owned
Vehicle on Sate Business:</span></u></i></b><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'> If you think there is <b><u>any chance</u></b>
you will drive your own vehicle on university business in the next year please
complete and return the form which is found at: <a
href="http://www.documents.dgs.ca.gov/osp/pdf/std261.pdf">http://www.documents.dgs.ca.gov/osp/pdf/std261.pdf</a><span
style='color:navy'><o:p></o:p></span></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><i><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>3.
Defensive Driver Certificate:</span></u></i></b><b><i><span style='font-size:
10.0pt;font-family:"Arial","sans-serif"'> </span></i></b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Public Safety offers
Defensive Driving classes. General information on the Defensive Driving
Class requirement can be found on the SDSU Police Department’s
website. The Fall 2009 Defensive Driving class schedule is not yet
posted, please continue to check <span style='color:#1F497D'><a
href="http://www.dps.sdsu.edu/">http://www.dps.sdsu.edu/</a></span> for an
updated schedule, or to complete the proper paperwork to waive this class.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'>I</span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>f
you have these few items up to date and in order, you will be in a much better
position should you have an accident o<span style='color:navy'>r</span> other
driving-related incident.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>If
they pertain to you, please complete and send the above-mentioned forms to me <b><u>ASAP</u></b>
and feel free to call with any questions. <span style='color:#1F497D'><o:p></o:p></span></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Thanks<span
style='color:#1F497D'>!</span><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoAutoSig><b><span style='font-size:20.0pt;font-family:Marigold;
color:#403152'>Carly<o:p></o:p></span></b></p>
<p class=MsoAutoSig><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></b></p>
<p class=MsoAutoSig><b><span style='font-size:20.0pt;font-family:Marigold;
color:#403152'>Carly M. House '08<o:p></o:p></span></b></p>
<p class=MsoAutoSig><b><span style='font-size:14.0pt;font-family:Marigold;
color:#403152'>Administrative & Development Coordinator<o:p></o:p></span></b></p>
<p class=MsoAutoSig><span style='font-size:14.0pt;font-family:Marigold;
color:#403152'>College of Engineering<o:p></o:p></span></p>
<p class=MsoAutoSig><span style='font-size:14.0pt;font-family:Marigold;
color:#403152'>San Diego State University<o:p></o:p></span></p>
<p class=MsoAutoSig><span style='font-size:14.0pt;font-family:Marigold;
color:#403152'>5500 Campanile Drive<o:p></o:p></span></p>
<p class=MsoAutoSig><span style='font-size:14.0pt;font-family:Marigold;
color:#403152'>San Diego, CA 92182<o:p></o:p></span></p>
<p class=MsoAutoSig><span style='font-size:14.0pt;font-family:Marigold;
color:#403152'>phone: 619.594.0605<o:p></o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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