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<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>To
College Faculty and Staff,<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>This
email is to remind you of the University’s requirements, should you drive
on university business. There are a few new items, so please read. <o:p></o:p></span></p>
<p class=MsoNormal><b><i><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:red'>Following these procedures will help ensure that you are not exposed
to unnecessary liability when driving on university business.</span></i></b><b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif";color:red'><o:p></o:p></span></b></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-family:"Arial","sans-serif";
color:blue'>SUMMARY OF REQUIREMENTS:<o:p></o:p></span></u></b></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:blue'><o:p><span style='text-decoration:none'> </span></o:p></span></u></b></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Requirements
are summarized in the attached “Travel Procedures” 2-page document
in which I have tried to abbreviate the University’s Travel Requirements
into a document that is easy to read and understand. The
university’s complete Travel Manual can be found at: <a
href="http://bfa.sdsu.edu/ap/travelmanual/travelmanual.htm">http://bfa.sdsu.edu/ap/travelmanual/travelmanual.htm</a><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>If
you drive a vehicle (yours or the university’s) on any university
business you must complete the following:<o:p></o:p></span></u></b></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>1.
T2 form completed for the specific trip <b><u>OR</u></b> a blanket T2 for the
entire fiscal year for travel within San Diego County<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>2.
Defensive Driver Training <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>3.
</span><span style='font-size:10.0pt;font-family:"Verdana","sans-serif"'>Entry<span
style='color:black'> into the Employer Pull Notice Program — Authorization
for Release of Driver Record Information from DMV</span></span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Additionally,
if you use your own private vehicle, you must complete:<o:p></o:p></span></u></b></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>3.
Form 261, Authorization to Use Privately owned Vehicle on State Business.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-family:"Arial","sans-serif";
color:blue'>INSTRUCTIONS FOR COMPLETING THESE ITEMS:<o:p></o:p></span></u></b></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:blue'><o:p><span style='text-decoration:none'> </span></o:p></span></u></b></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Driving
record requirements to drive on state business can be viewed at: <a
href="http://www.dps.sdsu.edu/defendrive.htm">http://www.dps.sdsu.edu/defendrive.htm</a></span><b><u><span
style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'><o:p></o:p></span></u></b></p>
<p class=MsoNormal><b><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p><span style='text-decoration:none'> </span></o:p></span></u></b></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Here
are the forms/procedures to be completed EACH year, usually the beginning of
the new fiscal year (July 1).. <i> <o:p></o:p></i></span></p>
<p class=MsoNormal><b><i><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'><o:p> </o:p></span></i></b></p>
<p class=MsoNormal><b><i><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>1.
Blanket T2:</span></u></i></b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>
<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>If
you expect to make trips within San Diego County (either frequently or infrequently)
you can avoid the requirement that you complete a T2 for each trip by
completing a “blanket” T2 which will cover all of your travel within
SD County all year (this is a once a year thing). <span style='color:#1F497D'>
</span>Please note: this includes driving the college-owned van just
around campus! <b><i>A template that you can use to complete this
form is attached</i></b><span style='color:#1F497D'>.<o:p></o:p></span></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>You
should </span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>contact
your department coordinator to obtain your department’s account number
for this form. <o:p></o:p></span></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>With
a blanket T2 on file, you can be reimbursed for monthly mileage for trips using
your own vehicle on the Report of Monthly Mileage form: <a
href="http://bfa.sdsu.edu/ap/pdf/mileexpense02.xls">http://bfa.sdsu.edu/ap/pdf/mileexpense02.xls</a>
Please see my Travel Policy Summary, attached, for details.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><i><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>2.
Defensive Driver Certificate:</span></u></i></b><b><i><span style='font-size:
10.0pt;font-family:"Arial","sans-serif"'> </span></i></b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Defensive Driving
classes on campus have been suspended due to the budget cuts. Employees should
complete the Temporary Request for Waiver at<span style='color:#1F497D'>:
<a href="http://www.dps.sdsu.edu/pdf/defendrivewaiver.pdf">http://www.dps.sdsu.edu/pdf/defendrivewaiver.pdf</a>,
</span>and plan to complete the Defensive Driver course online when it becomes
available in the next few months.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><b><u><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>3.
Authorization to access DMV Records -</span></u></b><span style='font-size:
11.0pt;font-family:"Calibri","sans-serif"'> Complete form:<span
style='color:#1F497D'> </span></span><span style='font-size:10.0pt;font-family:
"Verdana","sans-serif";color:black'><a
href="http://www.dps.sdsu.edu/pdf/authdmvinfo.pdf">Employer Pull Notice
Program — Authorization for Release of Driver Record
Information</a> and submit </span><span style='font-size:10.0pt;font-family:
"Verdana","sans-serif"'>to</span><span style='font-size:10.0pt;font-family:
"Verdana","sans-serif"'> Public Safety, contact:<span style='color:#1F497D'> <a
href="mailto:aisner@mail.sdsu.edu">aisner@mail.sdsu.edu</a></span></span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><b><i><u><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>4.<span
style='color:navy'> </span>Form 261 Authorization to use Privately-Owned
Vehicle on Sate Business:</span></u></i></b><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'> <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>If
you think there is <b><u>any chance</u></b> you will drive your own vehicle on
university business in the next year please complete and return the form which
is found at: <a href="http://www.documents.dgs.ca.gov/osp/pdf/std261.pdf">http://www.documents.dgs.ca.gov/osp/pdf/std261.pdf</a><o:p></o:p></span></p>
<p class=MsoNormal><b><i><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></i></b></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:navy'>I</span><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>f
you have these few items up to date and in order, you will be in a much better
position should you have an accident o<span style='color:navy'>r</span> other
driving-related incident.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>If
they pertain to you, please complete and send the above-mentioned forms to me <b><u>ASAP</u></b>
and feel free to call with any questions. <span style='color:#1F497D'><o:p></o:p></span></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Thanks<span
style='color:#1F497D'>!</span><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
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