[Faculty] Temporary SDSU Senate Approved Academic Changes for Engineering Students during Spring 2020 Semester

[Theresa Garcia]

Dear CoE Faculty and Staff,

I apologize for this 2nd email regarding senate approved academic changes,
but I think you will find the attached flowchart quite information and
helpful.

This flowchart was developed by our colleagues in the College of Sciences
who took in information provided by the Assistant Dean Council, with input
from the Registrar, the OFAS, and the Office of Advising and Evaluations.

Be well and stay safe!

PS Please share and post the flowchart on your department websites, in your
electronic homerooms, etc. for student support.  It will be posted in the
CoE electronic homeroom on blackboard and on the CSSE web page.

Theresa M. Garcia
Assistant Dean for Student Affairs
SDSU, College of Engineering
Temporary Google Phone (619) 717-6685
For appointments, https://calendly.com/assistant_dean_garcia

*Note:  I am working remotely and look forward to assisting you via
email/zoom/phone.  Stay up to date by checking your emails for updates
from SDSU, visiting ** The Coronavirus (COVID-19) site
<https://sa.sdsu.edu/student-health-services/coronavirus>, and specifically
for engineering students, logging into the College of Engineering Homeroom
in Blackboard.*



On Mon, Apr 20, 2020 at 4:38 PM Theresa Garcia <tgarcia at sdsu.edu> wrote:

> Dear College of Engineering Faculty and Staff,
>
>
>
> First, I hope that you are staying healthy and doing well.
>
>
>
> As announced on 4/15/2020, the University Senate approved temporary
> changes which provide students with greater academic flexibility in the
> spring 2020 semester. This includes a simplified course withdrawal process
> and the option to change the grading basis of a course from letter grade to
> credit/no credit (CR/NC). Students will be receiving several emails
> regarding these changes.  However, I understand that students may be
> reaching out to you with questions about withdrawals and CR/NC grading
> options. Each student has an individual academic and financial aid
> situation, so *it is very important that they speak with academic and
> financial aid advisors if they have questions before making final decisions*.
> Undergraduate students are encouraged to speak with their *Departmental
> Advisor or the Center for Student Success in Engineering.
> <https://csse.sdsu.edu/>  *I have scheduled a meeting to discuss the
> information below with my staff and you, CoE faculty and staff are invited
> to join https://SDSU.zoom.us/j/98787752052
> <https://www.google.com/url?q=https://SDSU.zoom.us/j/98787752052&sa=D&ust=1587775400218000&usg=AOvVaw1MEAhC_zLPZ0WEQBNY7ASf>
> if you like on Wednesday, 4/22 from 2pm – 330pm.
>
>
>
> The following information was just sent to *CoE students* via the CoE
> Homeroom on Blackboard to make them aware of the policy changes, to
> highlight their options, and to offer guidance before making decisions.
> Information for graduate students is forthcoming as the details are worked
> out and become available.  As CoE faculty and staff, we want you to be
> aware that this communication was sent to students and to alert you that
> class rosters may change as students submit requests to withdraw from
> classes or change to a CR/NC grading basis; please read all details below
> as the CR/NC option applies differently to engineering course vs
> non-engineering courses.
>
>
> A flowchart that describes this information in an easy to read manner will
> be available soon.
>
>
>
> ---------------------------------------Message sent to CoE students via
> Blackboard Emails---------------
>
> SUBJ: Temp. Univ. Senate Approved Academic Changes for Undergraduate
> Students during spring 2020 Semester
>
>
>
> Dear College of Engineering Students,
>
>
>
> First, I hope that you are staying healthy and doing well.
>
>
>
> As announced on April 15, 2020, the University Senate has approved
> temporary changes which provide greater academic flexibility in the spring
> 2020 semester. This includes a simplified course withdrawal process and the
> option to change the grading basis of a course from letter grade to CR/NC
> (meaning Credit/No Credit; different from pass/fail). Before making a
> decision about either of these options, it is important that you understand
> potential academic and financial aid impacts. READ INFORMATION BELOW IN ITS
> ENTIRETY.  Still have questions? Join CoE Student Affairs at
> https://SDSU.zoom.us/j/975464589 <https://sdsu.zoom.us/j/975464589> on
> Wed, 4/22 from 10am to noon.
>
>
>
> *Change in grading basis for the spring 2020 semester:*
>
> ●      Students are able to request to change the grading basis of a
> course from letter grade to credit/no credit (CR/NC) through *petition
> <https://registrar.sdsu.edu/students/academic_status/withdrawal>* as
> allowed below. *NOTE:* Faculty signatures, a personal statement, and
> supporting documentation are *not* needed. The $20.00 processing fee is
> also waived. The form will be updated soon to reflect these changes but
> until then you can submit the current Late Schedule Adjustment form.
>
> ●      Petitions must be submitted by *May 1, 2020 (7:59pm)* to the
> Registrar’s Office by emailing the completed form to: *registrar at sdsu.edu
> <registrar at sdsu.edu>*
>
> ●      Grades of credit (CR) will *not* be approved for College of
> Engineering courses which are required to satisfy (1) preparation for the
> major, (2) major, and (3) minor requirements for any majors or minors
> *within* the College of Engineering. Students who either have a second
> major or a minor *outside* of the College of Engineering, or who wish to
> have a grade of credit applied towards the second major or the minor, must
> obtain approval from that specific department. For required courses outside
> of engineering such as Math, Chem, or Physics, the college will accept the
> decision made by those departments.
>
> ●      You may only change the grading basis of a course one time.
>
> ●      If you receive "no credit" in a course, it may impact your future
> financial aid eligibility negatively, if overall, during the academic year
> (summer 2019, fall 2019, spring 2020) you did not complete 75% of your
> courses. Please consult with a financial aid advisor if you have
> individual questions.
>
> ●      Again, these changes apply only to the spring 2020 semester.
>
>
>
> *IMPORTANT notes below when considering a change of grading basis to
> CR/NC. If you have any questions about your individual situation, please
> seek guidance from your Departmental Advisor or the Center for Student
> Success in Engineering. <https://csse.sdsu.edu/>*
>
>
> ●      For undergraduate-level courses, a credit (CR) is awarded for work
> equivalent to grades which earn 2.0 or more grade points (letter grade A
> through C); a no credit (NC) is awarded for work equivalent to all grades
> which earn less than 2.0 grades points (letter grade C- through F).
>
> ●      For graduate-level courses, a credit (CR) is awarded for work
> equivalent to grades which earn 3.0 or more grade points (letter grade A
> through B); a no credit (NC) is awarded for work equivalent to all grades
> which earn less than 3.0 grade points (letter grade B-through F).
>
> ●      For many undergraduate courses, grades of C-, D+, D, and D- are
> passing. If the grading basis is converted to an NC, this is no longer a
> passing grade and you must repeat the course.
>
> ●      For graduate courses, grades of C or better are passing.  If the
> grading basis is converted to an NC, this is no longer a passing grade and
> you must repeat the course.
>
> ●      CR/NC grades are not calculated into your grade point average.
>
>
>
> *Probation: *
>
> ●      You will not go on academic probation as a result of this
> semester, if your GPA falls below 2.0 for undergraduate students and below
> 2.85 for graduate students.
>
> ●      If you are already on probation
>
> ○      This semester will not count as one of your three allowable
> semesters
>
> ○      This semester will not count if you would otherwise be
> disqualified for not earning a 2.0 GPA while on probation (for
> undergraduate students only)
>
> ○      However, you will *be* moved *off* probation if you earn the
> required 2.0 GPA (for undergraduate students only)
>
>
>
> *Withdrawals during the spring 2020 semester:*
>
> ●      Students are allowed to withdraw from one or more classes through *petition
> <https://registrar.sdsu.edu/students/academic_status/withdrawal>*. *NOTE:*
> Faculty signatures, a personal statement, and supporting documentation are *not
> *needed. The $20.00 processing fee is also waived. The form will be
> updated soon to reflect these changes but until then you can submit the
> current form.
>
> ●      Petitions must be submitted by *May 7, 2020* to the Registrar’s
> Office by emailing the completed form to: *registrar at sdsu.edu
> <registrar at sdsu.edu>*
>
> ●      For most students, withdrawals will not negatively impact
> financial aid status.
>
> ●      Again, these changes apply only to the spring 2020 semester.
>
>
>
> *Retroactive Withdrawals for the spring 2020 semester:*
>
> ●      After the last day of the spring 2020 term (May 22, 2020),
> students are allowed to request to withdraw from individual classes or a
> full semester’s work.
>
> ●      More information to follow with instructions on requesting
> retroactive withdrawals.
>
> ●      In some cases, this option may offer the greatest flexibility as
> you will know your final grade when making a decision, however, it could
> negatively impact your financial aid. Please contact the *Office of
> Financial Aid <https://sa.sdsu.edu/financial-aid>* for further guidance.
>
>
>
> *Transcript notation:*
>
> ●      All SDSU transcripts will have a brief statement for the spring
> 2020 semester that refers to this particular semester as being the COVID-19
> global pandemic. This will put into context your academic record from this
> semester, such as additional withdrawals, or grades of CR/NC, etc.
>
>
>
> Please do not hesitate to *contact <https://csse.sdsu.edu/>* us if you
> have any questions about these temporary academic changes.
>
>
>
> Genuinely,
>
>
>
> Theresa M. Garcia
>
> Assistant Dean for Undergraduate Student Affairs
>
>
>
> Dr. Yusuf Ozturk
>
> Interim Associate Dean for Undergraduate Studies
>
>
>
> Dr. Temesgen Garoma
>
> Interim Associate Dean for Research and Graduate Studies
>
>
>
> Dr. Eugene Olevsky
>
> Dean
>
>
> *Note:  We are working remotely and look forward to assisting you via
> email/zoom/phone.  Stay up to date by checking your emails for updates
> from SDSU, visiting ** The Coronavirus (COVID-19) site
> <https://sa.sdsu.edu/student-health-services/coronavirus>, and specifically
> for engineering students, logging into the College of Engineering Homeroom
> in Blackboard.*
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://engineering.sdsu.edu/pipermail/faculty/attachments/20200421/02c211f0/attachment.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: CR'NC flowchart.png
Type: image/png
Size: 638256 bytes
Desc: not available
URL: <http://engineering.sdsu.edu/pipermail/faculty/attachments/20200421/02c211f0/attachment-0002.png>