[Faculty] College Policy for Voting by Email

[Subrata (Sooby) Bhattacharjee]

Hi Monte,

The electronic consent should be sent to an address such as
secretary at engineering.sdsu.edu, not anyone's personal inbox in my opinion.
There may be even better ways. You may talk to Chris to find out if there
are better options for e-voting.



Thanks,

Sooby

Subrata (Sooby) Bhattacharjee, Ph.D., ASME Fellow
Professor, Mechanical Engineering Department
Affiliated Professor, Computer Science Department
San Diego State University

prof.bhattacharjee at gmail.com
Tel: (619)-594-6080; Fax: (619)-594-3599; Office: E323-K; Lab: E-331

Thermodynamics Courseware: http://www.thermofluids.net
Research Website: http://flame.sdsu.edu <http://mechanical.sdsu.edu>



On Sat, Aug 20, 2016 at 9:33 PM, Subrata (Sooby) Bhattacharjee <
prof.bhattacharjee at gmail.com> wrote:

>
>
> As the College secretary, I am forwarding this message that I received
> from the dean at his request.
>
> Thanks
>
> Sooby
>
> Dear Colleagues:
>
>
> We need to amend the CoE Policy to include a voting policy by email. Any
> such motion should be distributed to faculty at least five working days
> prior to the meeting unless the rule is waived by two-thirds of those
> present and voting.
>
> Here is the first draft of an amendment to the CoE Bylaws, Section B-3
> Voting (the text in red font is new):
>
> *"B-3 Voting*
>
> *Normally, Robert’s Rules of Order shall govern the voting procedure.
> However, in the event a motion for a secret ballot vote is made and
> seconded, the chair shall conduct a secret ballot vote.*
>
> *1.** Voting b**y Email*
>
>
>
> *1.1  Faculty Assembly actions may be taken by written consent when
> two-thirds of the electorate of the Assembly have indicated they are in
> favor of the action and will be available to sign and return a written
> consent.1.2  The following factors will be considered by t**he Dean*
>
>
>
>
>
>
>
>
>
>
>
> * before determining whether to ask for an action by written consent:  (a)
> Whether the action is a routine action, e.g., approval of the minutes.  (b)
> Whether the decision would be better made after further discussion.  (c)
> How soon a decision is required.1.3  If after considering the above
> factors, the Dean determines it would be best to take the action by
> two-thirds majority written consent, the Dean may have the Secretary draft
> the proposed action and email it to Faculty Assembly.1.4  Each faculty
> shall electronically sign and submit the written consent to the Secretary
> by email within 24 hours unless another deadline is provided in the
> email.1.5  Upon the Secretary's receipt and verification of all written
> consents approving the action, the action is duly approved. The Secretary
> will confirm whether the action has passed or failed by email to all
> faculty and will record the ratification in the minutes of the next faculty
> meeting."*
>
> At our Retreat on Monday, before bringing this motion to the floor, I
> will be seeking your approval for waiving the 5-day rule.
>
> Thanks,
>
>
> Monte
>
>
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