[Faculty] FW: **IMPORTANT** New Requirement for T2 Travel Approval

[Jacqueline Lane]

Faculty,

 

 

Please read the information below regarding travel restrictions and
additional reviews and approvals required for future travel.  This applies
to University funds (College and Department funds received from the
University).

 

This does not apply to Foundation funds (grants), so you can use your own
Foundation grants without having to go through all the new requirements
listed below for state funding, unless Foundation notifies otherwise.

 

jlane

 

From: owner-proj-leap at lists.sdsu.edu [mailto:owner-proj-leap at lists.sdsu.edu]
On Behalf Of Lorretta Leavitt
Sent: Thursday, June 02, 2011 4:22 PM
To: proj-leap at lists.sdsu.edu
Cc: 'Lorretta Leavitt'
Subject: **IMPORTANT** New Requirement for T2 Travel Approval
Importance: High

 

Attached and below please find important information for all travel,
effective immediately.

 

On May 6, 2011, Chancellor Reed sent a memorandum to all CSU Presidents
regarding CSU Hiring and Travel.  You have likely already been notified of
this memorandum within your respective divisions.  

 

In the memorandum, in addition to requesting a reduction in travel spending,
the Chancellor has directed that each campus implement a process for review
and approval of all travel at appropriately high levels and that approval of
travel be restricted to cases that serve mission-critical needs.  The
memorandum goes on to specify minimum levels of review and approval for both
in-state, out-of-state and international travel.  The following chart has
been designed to assist us in implementing these requirements at San Diego
State University.  These requirements are effective immediately.

 


TRAVEL TYPE

POSITION

SUPERVISOR

ASSOCIATE 

VICE PRESIDENT

PROVOST/

VICE PRESIDENT

PRESIDENT'S DESIGNEE

(VP BFA)

CHANCELLOR

(30 days' notice required)


In-State 

Faculty and Staff

X

X

 

 

 


In-State  

Assistant/Associate Vice President

 

 

X

 

 


In-State 

Provost/Vice President

 

 

 

X

 


In-State 

President

 

 

 

 

X


Out-of-State

Faculty and Staff

X

X

X

 

 


Out-of-State 

Assistant/Associate Vice President

 

 

X

 

 


Out-of-State 

Provost/Vice President

 

 

 

X

 


Out-of-State 

President

 

 

 

 

X


Foreign 

Faculty and Staff

X

X

X

X

X

(high risk only)


Foreign 

Assistant/Associate Vice President

 

 

X

X

X

(high risk only)


Foreign 

Provost/Vice President

 

 

 

X

X

(high risk only)


Foreign

President

 

 

 

X

X

(all travel)

 

Notes:

-          Traveler obtains all signatures on T2 (except chancellor's) prior
to trip.

-          Traveler attaches foreign travel insurance form for foreign
travel.

-          President's Designee obtains chancellor's approval.

-          Final Approver forwards documents to Accounts Payable.

 

~Lorretta

 

Lorretta A. Leavitt

University Controller &

Interim Director of Budget and Finance                          

San Diego State University

5500 Campanile Drive

San Diego, CA  92182-1617

619-594-6303

leavitt at mail.sdsu.edu

 


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